Governance Online meetings are a fantastic method to make decisions that can affect the entire organization. They are not a substitute for face-to-face meetings. For legally binding decisions, shareholders and members of the governing board must be physically present.

Virtual meetings should be conducted as close as possible to a face-to-face experience. Participants should be prepared for the meeting, study any advance materials and be punctual. They should also interact with each other as they would in the face-toface meeting.

The best way to do this is to prepare an agenda for the meeting that is sent to all participants in advance. assign a timeframe for each item on the agenda. This will ensure that discussions stay on track and will prevent the meeting from going over time. Furthermore, the presiding officers should encourage participants to raise their hands or post messages in the chat anytime they want to participate. This will allow participants to speak up without interrupting other participants and prevent them from feeling separated from the rest of the group.

The presiding officer should also encourage the use of the mute button. This can reduce background noise, such as children crying, dogs Online Board Meetings barking or doorbells bells ringing. They should also ensure that they check in with their attendees regularly to make sure they’re able to participate. Additionally, they must ensure that minutes are recorded of the meeting and all important decisions or actions are recorded.