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How to Have Effective Board Meetings

How to Have Effective Board Meetings

https://buildingbettertrustboards.org/what-makes-a-board-meeting-effective/

Board meetings are a great opportunity for directors of non-profit organizations to discuss a broad range of issues. The topics range from assessing the performance of an organization to discussing the future strategies. Nonprofits rely on board members with different backgrounds and experiences to steer them towards success.

To have a productive board meeting, it’s important that everyone is prepared and has read relevant documents prior to the meeting. Agendas should be created collaboratively and shared in advance so that all participants have time to study the materials and prepare for discussions. It is crucial that the agenda includes enough information to allow participants to to participate effectively.

Establishing clear decision-making criteria and communicating them to all of the participants assists the board in directing discussions toward a common goal. This helps keep tangential discussions off the table that eat up valuable meeting time and prevent the board from achieving an agreement or deciding on crucial issues. Technology tools that facilitate real-time collaboration make it easier for board members to communicate with each others and share documents, regardless of whether they are geographically dispersed.

The proper mix of board member will create an atmosphere that is more productive, and energize meetings. It is crucial to choose an equal amount of optimism and pessimism. Also, you should select an amalgamation of experience and youth. Changes in the location of the meeting or the time of day can assist in energizing the discussion. This is because it will change the mood of the room and help participants break out of their routines. It is essential to assess the quality of meetings every year. Each board member is given two sticky note and ask them to rate their general satisfaction of the meetings from + (what is working) to – (what could be improved).

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