In the course of fulfilling their fiduciary duties Board members have access to sensitive information that has to remain private. Board members should be able discuss sensitive information without fear it could be leaked.

Boards can employ a range of robust security measures to mitigate the risk of leaks. They can do this by restricting access, stopping sharing documents encryption, and backing them up. They can also utilize a secure online board management solution that provides granular control of documents to prevent unauthorized printing or downloading, screen shots, as well as a detailed audit trail of user activities down to page-level detail.

A well-written confidentiality policy for the board will also aid in protecting confidentiality of board members, because it will inform directors of their responsibilities and create an environment where leaks are seen as dishonourable or unethical. The chairman or the director in charge can provide the policy to directors who are new before they are appointed, and to current directors prior to the start of their term to allow them to have questions and sign if they wish.

A secure board portal is the best method to safeguard sensitive data. It permits users to only access documents on devices they own and use exclusively for this purpose. Govenda’s secure board portal comes with enterprise-grade security, granular file control and tamper-proofed watermarks. It also blocks printing to files, removes permissions to download, and tracks usage.

www.dataroomabout.com/ideals-virtual-data-room-revie